About This Role

Summary of the role

To provide PA, secretarial and administrative support to one or two functional Heads on a day to day basis to ensure that all relevant activity is completed to make their role easier to undertake.

This is a secondment position.

What you'll be doing

• To organise and maintain diary management and inbox management to identify and highlight deadlines and priority activities and distribute to direct reports as appropriate to do so.
• To organise travel, accommodation and room bookings as required, supporting the functional Head in personal expenses management and other housekeeping tasks as appropriate.
• To produce accurate and timely documents, briefing papers, reports and presentations as required for the functional Head and to a high level of quality and presentation.
• To produce, analyse and present management information as required for the functional Head.
• To generate and present relevant, accurate and timely business management information as requested
• To oversee and support the quality of any necessary Vacancy and Change forms for the functional Head and their direct reports.
• To organise and attend meetings, conference calls and video conferences as required by the functional Head, ensuring they are well prepared for the meetings and taking meetings action points as required during meetings.
• The job holder will be required to undertake a variety of tasks as necessary to facilitate the role of the functional head and be able to work autonomously to do so.
• Delegated decision making authority from the functional Head to ensure the day to day appropriate delivery and support is maintained.
• To provide cover and support for other PAs in Operations during holidays and sickness periods.

What we're looking for

• Previous experience working in a corporate office environment, ideally in a PS / secretarial role.
• High level of computer literacy, including MS office software - Excel, Word, Outlook and PowerPoint.
• High levels of integrity, trust, accuracy and attention to detail. Strong interpersonal and communication skills both in writing and via the telephone.
• Strong networking, organisational, planning, prioritising and time management skills.
• The job holder will be required to undertake a variety of tasks and must be able to able to work autonomously and work well under pressure.
• Flexibility to suit the work environment and competent on Diligenta behavioural standards and values.
• Typically supports one / two functional heads at an EMT direct report level.
• There is no allocated PA support for any managers below this level.

The hiring manager to contact is: Sam Little Email: sam.little@dgaviva.com

Apply for this role